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1. Date of Adoption

This constitution was adopted on 23/09/2024

2. Name of Group

The name of the Group is Clarence Runners Bury

3. Aims of the Group

Clarence Runners will promote community participation in running though the provision of regular running sessions for the benefit of the residents of Bury, Greater Manchester and surrounding areas. The ethos of the group will remain true to its foundation, that of providing an inclusive group that supports runners of all abilities in order to promote physical and mental health though exercise.

3. Powers of the Group

To achieve groups aims it may:

  • Raise money,
  • Collect subscriptions or fees
  • Open bank accounts,
  • Take out insurance,
  • Organise courses and events,
  • Purchase course related to the delivery of running activities,
  • Purchase and hold equipment,
  • Work with, or support other groups to deliver the groups aims,
  • Undertake anything that is lawful which will help it to fulfil its aims.

4. Membership

Membership of the Group shall:

  • be open to any person over 16 willing to abide by the rules of the Group and willing to pay any subscription agreed by the Management Committee.
  • be open to any organisation that will support the Group to achieve its aims,
  • be available to anyone without regard to gender, race, nationality, disability, sexual preference, religion, or belief.
  • entitle each individual member to have one vote at General Meetings, as long as they have been members for a period of 90 days prior to the date of the meeting and have attended 2 Clarence Runners events in that period.
  • Be terminated for good reason by the Management Committee, with the member having the right to be heard by the Management Committee before a final decision is made.

5. Management

  • The Group shall be administered by the Management Committee of the officers and not more than 5 other members elected at the Group’s Annual General Meeting (AGM).
  • The Officers of the Group shall be the Chairperson, the Treasurer and the Secretary.
  • The Management Committee shall meet at least 2 times a year.
  • The Chairperson shall Chair all meetings of the Group.
  • The quorum for Management Committee meetings shall be 3 members.
  • Voting at Management Committee meetings shall be by show of hands. If there is a tied vote, then the Chairperson shall have a second vote.
  • The Management Committee may by a two-thirds majority vote for a good and proper reason to remove any Committee member, provided that person has the right to be heard before a final decision is made.
  • The Management Committee may appoint another member of the Group as a Committee member to fill a vacancy provided the maximum number is not exceeded.
  • The length of appointment for Officers ad Management Committee members is 12 months with no limit on the number of terms that a person can stand for election.

6. Duties of the Officers

The duties of the Chairperson are to:

  • Chair meetings of the Committee and the Group,
  • Represent the Group at functions/meetings that the Group has been invited to,
  • Act as a spokesperson for the Group when necessary.
  • Maintain the membership list.

The duties of the Secretary are to:

  • Take and keep minutes of meetings,
  • Prepare the agenda for meetings of the Committee and the Group in consultation with the Chairperson,
  • Deal with correspondence,
  • Collect and circulate any relevant information within the Group.

The duties of the Treasurer are to:

  • Supervise the financial affairs of the Group,
  • Keep proper accounts that show all monies collected and paid out by the Group.

7. Finance

  • Any money obtained by the Group shall be used only for the Group.
  • Any bank accounts opened for the Group shall be in the name of the Group.
  • Payments may be made electronically or in cash so long as 2 committee members have approved this via email or WhatsApp.

8. Annual General Meeting

  • The Group shall hold an Annual General Meeting (AGM) once a calendar year
  • All members shall be given at least 14 days’ notice of the AGM and shall be entitled to attend and vote. The quorum for an AGM shall be 4 members.
  • The business of the AGM shall include:
    • Receiving a report from the Chairperson on the Groups activities over the year,
    • Receiving a report from the Treasurer on the finances of the Group,
    • Electing a Management Committee and
    • Considering any other matter as may be decided.

9. Special General Meeting

A Special General Meeting may be called by the Management Committee or by any 4 members to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.

All members shall be invited to attend and vote.

10. Alterations to the Constitution

Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.

11. Dissolution

The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Group with similar aims.

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